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Engineering Documentation Management System

Engineering Documents Management System play a crucial role in the development and operations of facilities. Starting from the block acquisition, field development, facilities operations up to the abandonment, operator produces voluminous documents that are critical to be administered properly. Failure to do so may lead to incorrect engineering and financial decisions. The consequence can also be as serious as environmental and safety incidents caused by misleading information gathered in the risk assessment studies. Sound engineering document management contributes to safe operations by the availability of timely technical information, avoidance of misleading duplications and existence of outdated version. PT.SPC offers services and solution in Engineering Documentation Management System


5 Elements in EDMS Services: *Scanning* Major advancements in scanning technology make paper document conversion fast, inexpensive and easy. A good scanner will make putting paper files into your computer easy. Storage The storage system provides long-term and reliable storage for documents. A good storage system will accommodate changing documents, growing volumes and advancing technology. Indexing The index system creates an organized document filing system and makes future retrieval simple and efficient. A good indexing system will make existing procedures and systems more effective. Retrieval The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system will make finding the right documents fast and easy. Access Document viewing should be readily available to those who need it, with the flexibility to control access to system. A good access system will make documents viewable to authorized personnel, whether in the office, at different locations, or over the Internet.

5 Elements in EDMS Services:

Scanning

Major advancements in scanning technology make paper document conversion fast, inexpensive and easy. A good scanner will make putting paper files into your computer easy.

Storage

The storage system provides long-term and reliable storage for documents. A good storage system will accommodate changing documents, growing volumes and advancing technology.

Indexing

The index system creates an organized document filing system and makes future retrieval simple and efficient. A good indexing system will make existing procedures and systems more effective.

Retrieval

The retrieval system uses information about the documents, including index and text, to find images stored in the system. A good retrieval system will make finding the right documents fast and easy.

Access

Document viewing should be readily available to those who need it, with the flexibility to control access to system. A good access system will make documents viewable to authorized personnel, whether in the office, at different locations, or over the Internet.

EDMS Assessment

EDMS Assessment Services help company assess for engineering records and documentation and give improvement recommendations.

During EDMS assessment process, an assessment matrix that forms the framework for the document management system is developed. This matrix provides criteria which evaluate the completeness of the DMS against various elements.

This matrix is developed using COBIT framework as baseline approach, and the assessment conducted using COBIT Maturity Level to score the EDMS position and gaps against industry practice or common practice.

A high level review is conducted of the EDMS related policy and practices, including interviewing competent EDMS personnel. Company EDMS is then assessed against the matrix developed, allowing the current system to be benchmarked and gaps in the EDMS to be identified and the KPI to tighten the gaps defined.